Administrative Assistant I (Closed)

Jul 04 2018 admin Comments Off on Administrative Assistant I (Closed)
  • Full Time

Administrative Assistant I (Receptionist)

Client / Program:            Los Angeles Community College District (LACCD), Program Management Office

Salary Range:                   $44.2K to $52.0K annual base salary, depending upon experience


Position Overview:

The Administrative Assistant I performs general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office.


Position Description:

  • Answers and directs incoming telephone calls and takes messages.
  • Welcomes and directs guests and visitors to the Program Management Office.
  • Issues & keeps track of guest access badges.

Maintains guest access badge log

  • Orders new badges for incoming staff and collects badges from outgoing personnel.
  • Maintains conference room schedules and books meetings.

Manages conference room calendars

Confirms recurring reservations

Reschedules any conflicting meetings

  • Receives office deliveries and directs deliveries to respective department.
  • Places service calls to building/facilities management.
  • Maintains program-wide Personal Time Off (PTO) calendar and log.
  • Updates contact directories.
  • Prepares and sends mail/FedEx as needed.
  • Works with Office Manager to maintain inventory and order supplies.
  • Assists Executive Management Team on ad-hoc assignments as needed.
  • Other related duties as assigned.

Minimum Required Qualifications:

  • Excellent interpersonal, verbal and written communication
  • Strong organizational skills
  • Proficiency with Microsoft Suite

Preferred Qualifications:

  • Previous administrative work or internship experience.


Deadline to submit resume:

Wednesday July 18, 2018 @ 8:00am (no late submissions can be accepted)

Please email cover letter, resume, and salary requirements: hr@paragon‐

Subject line: LACCD Administrative Assistant I (Receptionist)


Approximate Processing Time:

Short list post: Week of July 23, 2018

Interviews: Week of July 23, 2018

Number of positions: 1

Anticipated Start: July – August 2018


Recruitment No.: SAC-188

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