Administrative Assistant I (Closed)

ADMINISTRATIVE ASSISTANT I (RECEPTIONIST)

Client / Project:                Los Angeles Community College District (LACCD) / Program Management Office
Number of positions:      1
Salary Range:                     $40.6K to $47.8K annual base salary, depending upon experience

POSITION OVERVIEW:

The Administrative Assistant I performs general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office.

POSITION DESCRIPTION:

• Answers and directs incoming telephone calls and takes messages.
• Welcomes and directs guests and visitors to the Program Management Office.
• Issues & keeps track of guest access badges.
• Maintains guest access badge log.
• Orders new badges for incoming staff and collects badges from outgoing personnel.
• Maintains conference room schedules and books meetings.
• Manages conference room calendars.
• Confirms recurring reservations.
• Reschedules any conflicting meetings.
• Receives office deliveries and directs deliveries to respective department.
• Places service calls to building/facilities management.
• Maintains program-wide Personal Time Off (PTO) calendar and log.
• Updates contact directories.
• Prepares and sends mail/FedEx as needed.
• Works with Office Manager/ Project Administrative Assistant to maintain inventory and order supplies.
• Assists Executive Management Team on ad-hoc assignments as needed.
• Other related duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS:

• Excellent communications skills, both written and verbal.
• Strong organizational skills.
• Proficiency with Microsoft Office Suite.
• Ability to work in a fast-paced environment.
• High School Diploma or equivalent.

PREFERRED QUALIFICATIONS:

• Previous administrative work or internship experience.

RESUME SUBMISSION INSTRUCTIONS

Deadline to submit resume:
Friday July 30, 2021 @ 12:00 noon (late submissions cannot be accepted)
Please email cover letter, resume, and salary requirements: hr@paragon‐em.com
Subject line: LACCD Administrative Assistant I

Approximate Processing Time:
Short list post: Week of August 9, 2021
Interviews: Week of August 9, 2021
Number of positions: 1
Anticipated Start: August 2021
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Recruitment No.: SAC-309