Administrative Assistant I (Closed)

Administrative Assistant I (Receptionist)

Client / Program:              Los Angeles Community College District (LACCD), Program Management Office (PMO)
Salary Range:                     $44.2K to $52.0K annual base salary, depending upon experience
POSITION OVERVIEW:
The Administrative Assistant I performs general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office.

POSITION DESCRIPTION:

• Answers and directs incoming telephone calls and takes messages.
• Welcomes and directs guests and visitors to the Program Management Office.
• Issues & keeps track of guest access badges. Maintains guest access badge log
• Orders new badges for incoming staff and collects badges from outgoing personnel.
• Maintains conference room schedules and books meetings:
  • Manages conference room calendars
  • Confirms recurring reservations
  • Reschedules any conflicting meetings
• Receives office deliveries and directs deliveries to respective department.
• Places service calls to building/facilities management.
• Maintains program-wide Personal Time Off (PTO) calendar and log.
• Updates contact directories.
• Prepares and sends mail/FedEx as needed.
• Works with Office Manager to maintain inventory and order supplies.
• Assists Executive Management Team on ad-hoc assignments as needed.
• Other related duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS:

• Excellent interpersonal, verbal and written communication
• Strong organizational skills
• Proficiency with Microsoft Suite

PREFERRED QUALIFICATIONS:

• Previous administrative work or internship experience.

RESUME SUBMISSION INSTRUCTIONS

Deadline to submit resume:
Tuesday December 11, 2018 @ 12:00pm noon (late submissions cannot be accepted)
Please email cover letter, resume, and salary requirements: hr@paragon‐em.com
Subject line: LACCD Administrative Assistant I

Approximate Processing Time:
Short list post: Week of December 17, 2018
Interviews: Week of December 17, 2018
Number of positions: 1
Anticipated Start: December 2018 – January 2019
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Recruitment No.: SAC-207

See instructions above to submit resume. Do not use the “APPLY FOR JOB” tab shown below.