Administrative Assistant II (Closed)

Oct 31 2014 admin Comments Off on Administrative Assistant II (Closed)

Administrative Assistant II (Closeout Coordinator)
Program: Los Angeles Community College District (LACCD)
Positions: 1
Salary: up to $65.0K annual

Position Overview:
Assist the Construction and Design departments in all phases of the Project Closeout process. Do document control for DSA drawing sheet submissions, Project team as-build drawings, filed as-builts, specifications, invoicing, correspondence and closeout warranties, manuals and reports for current and past projects into a suitable searchable file structure.

Position Description:
• Reports to construction department manager
• Coordinate and assist the Closeout Lead on daily work flow issues
• Work with CPT follow up on all financial contract closeouts
• Operational Closeout –
– Work with Operational Closeout staff to verify as built as verified by consultant
– Assist Operational Closeout staff to verify fixed assets are correctly recorded and submitted to the district for SAP
• Phase I close out –
– Assist in verification of receipt of all required documentation from vendors
– Work with colleges to verify receipt of required documentation
• Phase II close out –
– Work with CPT on correct documentation
– Work with PMO to verify all closeout check list is received
– Work with PMO to verify all correct documentation has been received
• Design Team Coordination-
– Work with Design Team Lead on the Districts design file storage location (Bentley ProjectWise)
– Relocation of the final as build CAD and BIM files to a collaboration folder
– Coordinate with the District and College Facilities Departments to best identify the organizational structure for M&O Usage
– Generate spreadsheets and reports on the completeness of the design-related closeout project files

Minimum Required Qualifications:
• 4 year college degree
• 4 years’ experience in design or construction
• Knowledge of word, excel
• Ability to work in a fast-paced environment

Preferred Qualifications:
• 2 years Construction management site experience


Deadline to submit resume: Thursday November 13, 2014 @ 3:00pm
Please email cover letter, resume, and salary requirements:
Subject line: Administrative Assistant II

At a minimum submitted resume must include detailed employment history with:
1) Name & Location of company or government agency
2) Start Date and End Date (Month & Year)
3) Positions Held
4) List of Projects/Programs Managed including:
a) project value $$
b) location of assignment
c) roles and responsibilities
d) contribution to each project