Administrative Assistant III (Closed)

Apr 20 2015 admin Comments Off on Administrative Assistant III (Closed)

Administrative Assistant III
Assignment: Los Angeles World Airports – Midfield Satellite Concourse (MSC)
Salary: $25.0K to $50.0K annual, depending upon experience
Positions Available: 1

• In accordance with established procedures, perform a variety of routine administrative, clerical, and data collection tasks for supervisor and Airside Team
• Perform various administrative, clerical, data collection, data entry, letter and report writing and distribution tasks
• Receive direction from immediate supervisor in completing non-routine assignments
• Scan, fax and bind documents, reports, and proposals as required
• May develop new reports or revise existing reports, as directed. Such reports may be in Excel spreadsheet, graphical formats, narrative-style Word , or Power Point formats
• May be responsible for gathering and verifying data and statistics from team members and various resources to generate and review and edit documents such as letters, meeting minutes, FAA reports, bid documents, Power Point presentations, etc.
• Distribute letters and reports as directed by immediate supervisor or required by others
• Prepare correspondence, reports and copies (including CDs) not requiring the personal attention of immediate supervisor at the request of Airside Team members.
• Arrange meeting and schedule appointments for immediate supervisor and team members using Outlook. Prepare for and attend meetings, compile minutes using Prolog and distribute as required.
• Prepare general correspondence and maintains general files. Performing Document Control and tracking responsibility for Construction Documents and Reports
• Answer telephone, take and relay messages, screen callers and direct calls accordingly
• Track and maintain schedule of team or of office and vacation schedules
• Establish and maintain detailed, organized records of reports, files, letters and project documents electronically
• Establish and maintain detailed, organized hard copies of reports, files and project documents as directed by immediate supervisor.
• Contribute to the advancement of ADG’s goals through commitment to productive collaboration with all stakeholders
• Perform other responsibilities associated with this position as may be appropriate

Information management by maintaining web based directories and libraries and cataloging project updated information, monitoring policies and procedures. Liaison to ADG Business Operations Management when necessary

• Proficiency in Microsoft Office Suite of software is required
• Adobe Illustrator preferred – but not required

• Preferably 15 years of experience
• Good written and oral communication, organizational, and interpersonal skills are required
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
• Graphic communication abilities
• Knowledge of SharePoint or other project management platforms is a plus

Deadline to submit resume: Monday May 4, 2015 @ 4:00pm
Please email cover letter, resume, and salary requirements:
Subject line: LAWA Administrative Assistant III MSC
At a minimum submitted resume must include detailed employment history with:
1) Name & Location of company or government agency
2) Start Date and End Date (Month & Year)
3) Positions Held
4) List of Projects/Programs Managed including:
a) project value $$
b) location of assignment
c) roles and responsibilities
d) contribution to each project