Administrative Assistant – Receptionist (Closed)

ADMINISTRATIVE ASSISTANT I – RECEPTIONIST (Closed)

Client / Project:                Los Angeles Community College District (LACCD) – Program Management Office (PMO)
Salary Range:                     $51.0K to $60.8K annual base salary, depending upon experience.
Number of positions:      One (1)

POSITION OVERVIEW:

The Administrative Assistant I performs general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office.

POSITION DESCRIPTION:

• Answers and directs incoming telephone calls and takes messages.
• Welcomes and directs guests and visitors to the Program Management Office.
• Issues & keeps track of guest access badges.

– Maintains guest access badge log.

• Orders new badges for incoming staff and collects badges from outgoing personnel.
• Maintains conference room schedules and books meetings.

– Manages conference room calendars.

– Confirms recurring reservations.

– Reschedules any conflicting meetings.

• Receives office deliveries and directs deliveries to respective department.
• Places service calls to building/facilities management.
• Maintains program-wide Personal Time Off (PTO) calendar and log.
• Updates contact directories.
• Prepares and sends mail/FedEx as needed.
• Works with Office Manager/ Project Administrative Assistant to maintain inventory and order supplies.
• Assists Executive Management Team on ad-hoc assignments as needed.
• Other related duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS:

• Excellent communications skills, both written and verbal.
• Strong organizational skills.
• Proficiency with Microsoft Office Suite.
• Ability to work in a fast-paced environment.
• High School Diploma or equivalent.

PREFERRED QUALIFICATIONS:

• Previous administrative work or internship experience.

RESUME SUBMISSION INSTRUCTIONS

Deadline to submit resume:
Wednesday September 13, 2023 @ 9:00am (late submissions cannot be accepted)
Please email cover letter, resume, and salary requirements: hr@paragon‐em.com
Subject line: LACCD Administrative Assistant – Receptionist (SAC-416)

Approximate Processing Time:
Short list post: Week of September 18, 2023
Interviews: Week of September 18, 2023
Number of positions: 1
Anticipated Start: September 2021
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Recruitment No.: SAC-416