Asset / Move Coordinator II (Closed)

ASSET / MOVE COORDINATOR II

Client / Project:                Los Angeles Community College District (LACCD) – Program Management Office (PMO)
Salary Range:                     $125.0K to $147.8K annual base salary, depending upon experience.
Number of positions:      One (1)

POSITION OVERVIEW:

District wide inventory management of new and surplus FFE including new asset tagging and asset surplus disposal. Responsibilities include daily administrative duties, scheduling and project oversight, project team communication and coordination, ERP inventory management updates, cyclical reporting, Accounting, budget tracking, and general asset project management.

POSITION DESCRIPTION:

• Coordination of Asset Management services, staff, and crews as it relates to all asset related activities. Responsibilities include scheduling of crews and providing oversight during new asset tagging activities and asset surplus activities in all District locations. Services shall be provided at the request of the Department Manager, the Relocation Project Managers (RPMs) and/or Technology Project Managers (TPMs).
• Manage Asset/Move Coordinator activities and schedule work according to project and college asset needs.
• Development of project schedules related to surplus preparation, surplus relocation, new asset tagging and monitor progress with crews to ensure projects are completed within schedules provided by the RPMs, TPMs and CPTs. Coordination and scheduling of asset crews to ensure timely and successful project completion.
• Research and asset valuation according to current market and resale value.
• Coordinate with RPM/TPM/College FMO to secure asset surplus storage.
• Resolve or assist in the resolution of conflicts within and between projects or timelines; develop methods to monitor project or area progress; provide corrective supervision as necessary.
• Oversee the RFID asset tagging process including crew oversight for all new product received at all District locations, tagging report preparation, and subsequent SAP asset data updates.
• Manage asset surplus process for all projects on a District-wide basis to ensure accurate asset retirement recording in accordance with District policies and procedures from sale to donation to deconstruction services. Prepare all documentation as necessary to comply with District policy and procedure. Process includes crew oversight during relocations, preparation and posting of assets in District’s authorized system and recording the final disposition status of all assets for asset retirement including updating data in SAP.
• Manage crew during asset pick up for sold asset auctions at all District locations and provide oversight during the process as necessary. In the event of unsold auctions, manage asset disposition; donation, deconstruction or recycling as necessary. Prepare all documentation as necessary to comply with District policy and procedure.
• Process goods receipts in SAP for assets received at all Campus locations. Work with Accounting to analyze/research and resolve good receipt discrepancies.
• Update asset records in SAP as necessary to accommodate asset relocations, record updates, and new asset information as a result of Bond related moves.
• Coordinate training end users for system enhancement and policy changes.
• Handle all administrative asset management tasks including but not limited to: photo organization, document scanning, filing, data entry and meeting minutes recording.
• Develop proposed project budgets and maintain project expenditures within budget and prepare budget updates and reports as needed.
• Work in conjunction with the RPM to ensure Asset Management related tasks comply with CPT construction schedules.
• Work directly with Procurement to ensure assets are being procured in accordance with policy and procedure. Review FF&E drawings to ensure procurement interprets assets per District asset classifications.
• Responsible for updates to all related Committees, Cabinet, Executive staff and Board of Trustees as necessary.
• Effectively communicate and update superiors on project progress.
• Provide oversight to all SAP services in the Client’s system of record inclusive of accounting, GASB compliance and procurement related functions.
• Prepare goods receipts in SAP for all invoices. Provide reconciliation reports for goods receipts vs. invoice receipts on a monthly basis.
• Maintain and update custom tables in SAP as necessary.
• Provide all controls related functions in SAP from financial reporting to budget establishment and transfers.
• Manage and establish asset management related risk register for Client reporting.
• Maintain asset management related metrics for Client reporting.
• Assist with SAP related year end closing functions as necessary to ensure system accuracy.
• Responsible for review and approval for all contracts, task orders and invoices as they pertain to asset management.

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor’s Degree from an accredited institution.
• 12-15 years of related experience in construction related projects including furniture, fixture and equipment placement and/or asset management.
• 10 years of asset management experience
• 8 years of experience working with SAP.
• Working knowledge of SAP transactions and customization abilities.
• Understanding of RFID technologies and their use in the asset management industry.
• Knowledge of FF&E and procurement processes.
• Ability to read architectural and furniture drawings.
• Strong written and oral communication, organizational, and interpersonal skills.
• Strong administrative and analytical skills. Attention to detail.
• Good people and public relation skills to interact with District staff and manage asset and move crews in the field, as well as the public.
• Proficiency in Microsoft Office and related spreadsheet, and database software.
• Flexibility in schedule and personal transportation required to work at multiple locations based on assigned schedule.

PREFERRED QUALIFICATIONS:

• Understanding of RFID technologies and their use in the asset management industry.
• Public Works experience.
• Accounting experience.
• Bilingual in Spanish.

RESUME SUBMISSION INSTRUCTIONS

Deadline to submit resume:
Wednesday September 20, 2023 @ 9:00am (late submissions cannot be accepted)
Please email cover letter, resume, and salary requirements: hr@paragon‐em.com
Subject line: LACCD Asset / Move Coordinator II (SAC-417)

Approximate Processing Time:
Short list post: Week of September 25, 2023
Interviews: Week of September 25, 2023
Number of positions: 1 position
Anticipated Start: October 2023
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Recruitment No.: SAC-417