Business Analyst IV – Project Support (Closed)

BUSINESS ANALYST IV – STRATEGIC FACILITIES PLANNER, PROJECT SUPPORT

Client / Project:                Los Angeles Community College District (LACCD) / Project Management Office (PMO)
Number of Positions:      1 (Part-time 20 Hours/week)
Salary Range:                     $62.3K to $73.3K annual base salary, depending upon experience

POSITION OVERVIEW:

Los Angeles Community College District is seeking a collaborative team comprised of (1 PTE positions at 20 hours per week each) team to support its Strategic Facilities Planning and Capital Outlay Project needs.

Districtwide Five-Year Construction Plan Update

The Five-Year Construction Plan (5YCP) is an annual summary of current and proposed capital outlay projects. The Plan gives the State Chancellor’s Office a complete picture of the capital improvement needs and projects at a college, enabling the State to make informed decisions regarding project priorities for State funding. Each project within the 5YCP includes a description of scope, project cost estimate, project space effects, schedule for occupancy, and funding source. The 5YCP analyzes project data with capacity load ratios over a seven-year span. Capacity load ratio is a calculation of space capacity as related to the amount of weekly student contact hour load. Capacity load ratio is used to gauge the amount of space need or surplus for classroom, laboratory, office, library and audio/visual media type spaces. Projects where State funding is proposed the 5YCP is used to analyze State supportability of projects and funding priority points. Data is revised annually within the State’s FUSION database and must be submitted by the established deadline date.

Initial Project Proposals (IPPs) and Final Project Proposal (FPPs)

The Initial Project Proposal (IPP) is the first proposal submitted to the State to propose State funding for a project. The purpose of the IPP is to introduce the project’s concept, impacts on space, and estimated cost so the State may decide if a district should continue into more detailed planning. An IPP may be submitted to the State on an annual basis by the established deadline date that year. The Final Project Proposal (FPP) is the final proposal submitted to the state to propose state funding for a project. The FPP includes project justification, scope definition, estimated costs, schedule and initial design concepts.

Space Inventory Update

California Education Code Section 81821(e) requires “an annual inventory of all facilities of the district.” The California Community College Space Inventory provides planning and management data about existing physical facilities. The building and room data are for planning, scheduling, assigning, and accounting for the various types of spaces in facilities available for serving the purposes of the California Community Colleges. Closeout of State Funded Projects All projects which receive State Capital Outlay funding are required to follow the State Chancellor’s Office process for reporting closeout activities. State closeout procedures involve updating project data and submittal of relevant closeout documents in the FUSION system. Closeout information for each State funded project must be updated in FUSION at the time of occupancy (inclusion within the Space Inventory) as well as at the time of final DSA Certification.

Strategic Planning

Strategic planning includes incorporating academic initiatives, facilities master plans, sustainability and energy efficiency resolutions, and technology initiatives into districtwide strategic master plans. These plans would guide programming and design efforts to ensure key strategic initiatives are woven into the District’s construction bond program.

POSITION DESCRIPTION

• Assist in reviewing the college’s prioritized list of capital construction projects and make any necessary revisions. All projects which have a cost in excess of $250,000 and/or affect space capacity on campus should be included regardless of funding source.
• Assist in advising colleges regarding projects that might gain funding through the State and be potential candidates for Initial Project Proposals or Final Project Proposals.
• Work with each College’s facilities staff, District facilities staff, College Project Teams (CPT), and the Program Management Office (PMO) to ensure accurate data regarding each project’s intent and scope. The following information will be updated for each project within the Five-Year Construction Plan:
  • Assist in developing project scope descriptions;
  • Help coordinate project space array (JCAF 31) including primary project space affects and any applicable secondary affect due to facility demolition or deactivation;
  • Help coordinate project cost estimate(s) (JCAF 32) for each phase of the project (preliminary plans, working drawings, construction, and equipment);
  • Assist in projecting funding years for completion of each phase of the project (preliminary plans, working drawings, construction, and equipment) as well as occupancy date; and Project funding source(s) such as State, local bond, or combination of both State and local funds.
• Assist in working with college staff to obtain Full Time Equivalent Faculty (FTEF) data and complete FTEF projections for the Five-Year Construction Plan.
• Analyze campus WSCH distributions to accurately reflect data from the previous fall semester and revise data if necessary. Projections for WSCH distribution may be revised to reflect future needs.
• Update Five Year Construction Plan data in the State’s FUSION system to revise data and complete a draft of the Five-Year Construction Plan.
• Assist in prepare a project cost estimate based on project scope and State guidelines for construction cost allowance.
• Assist in reviewing IPP Drafts with colleges for and obtain approval and signature. Revise documents as required.
• Assist in reviewing space inventory data from the previous year and provide a summary report of the existing inventory that will assist in the update process.
• Coordinate and work with each College’s facilities staff, District facilities staff, College Project
• Teams (CPT), and the Program Management Office (PMO) to identify potential buildings/spaces that may require revisions or updates to inventoried space. Buildings may include new facilities
• recently completed, recently renovated facilities, and demolished on inactive facilities on campus.
• Obtain revised space inventory data for all applicable changes to the inventory from each campus.
• Assist in Updating Space Inventory data in the State’s FUSION system to accurately report the current fiscal year’s space.
• Assist in incorporating Space Inventory data into a software program for analysis regarding custodial staffing and scheduling.
• Assist in conduct on-site evaluations at each campus regarding grounds inventory data relating to facilities. A survey pertaining to the location and size of athletic fields, flower beds, shrubs, open tree areas, and overall campus landscaping will be completed at each campus.
• Assist in developing reports regarding data, findings and recommendations will be provided to the District office.
• Assist in conduct on-site evaluations at each campus regarding hardscape inventory data relating to facilities. A survey pertaining to the location and size of hardscape areas such as parking, walkways/sidewalks, athletic courts, courtyards, and pervious concrete will be completed at each campus. A final report regarding data, findings and recommendations will be provided to the District office.
• Assist in preparing analysis regarding capacity load ratio impact and space square footage changes on each college as a result of capital construction projects over time.
• Assist in advising the District and submit proposals for state and federal funding to support facilities, sustainability, and technology projects.

MINIMUM REQUIRED QUALIFICATIONS:

• 8 years of experience in the management of complex construction projects; experience in the administration and operation of a large Capital Improvement Program or Bond program.
• BA, BS or B. Arch in Architecture, Urban Planning, Engineering, Construction Management, Business Administration or related field.
• Experience in public higher education campus improvement program.
• Knowledge of all parts of the project life cycle, to include master planning, project budgeting, design and construction, closeout, maintenance and operations and total cost of facilities ownership.
• Experience in alternative delivery methods.
• Must be proficient with Microsoft Office .
• Must have very strong organizational skills, knowledge of office administration.
• Position requires demonstrated poise, tact, and diplomacy.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations and documents.

PREFERRED QUALIFICATIONS:

• Master’s Degree or professional license in Construction Management, Architecture, Urban Planning, Engineering, Business Administration, or related field.
• Experience with using a web-based project management system such as Proliance, SureTrak, Procore.
• Experience as Owner’s representative and professional service provider.
• Experience with Division of the State Architect (DSA).

RESUME SUBMISSION INSTRUCTIONS

Deadline to submit resume:
Tuesday August 24, 2021 @ 12:00 noon (late submissions cannot be accepted)
Please email cover letter, resume, and salary requirements: hr@paragon‐em.com
Subject line: LACCD BUSINESS ANALYST IV PROJECT SUPPORT

APPROXIMATE PROCESSING TIME:

Short list post: Week of August 30, 2021
Interviews: Week of August 30, 2021
Number of positions: 1 (Part-time 20 Hours/week)
Anticipated Start: September 2021
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Recruitment No.: SAC-313