Contract Administrator I (Closed)

May 19 2023 admin Comments Off on Contract Administrator I (Closed)
  • Full Time
  • CLOSED

CONTRACT ADMINISTRATOR I

Client / Project:                Los Angeles Community College District (LACCD) – Program Management Office (PMO)
Salary Range:                     $72.5K to $88.2K annual base salary, depending upon experience.
Number of positions:      One (1)

POSITION DESCRIPTION:

  • Coordination with project management personnel at the PMO and College sites to develop and prepare procurement packages for the selection of general contractors and professional services providers. Related change management activities may or may not be included.
  • Management of a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents).
  • Management of the pre-qualification processes for professional and/or construction services firms (i.e. Architectural, Environmental, and small Construction Services). This would include the following activities: Preparation of Request for Qualifications (RFQ) packages in conjunction with Subject Matter Experts (SME); Leading pre-submittal instruction meetings; Coordination of Request for Clarifications (RFC) and issuance of Addenda; Conduct responsiveness reviews of submitted Statements of Qualifications (SOQ); Coordination and facilitation of the evaluation process; Coordination of post award submittals; Coordination for BOT Award;
  • Prepare awarded Contracts and coordinate execution.
  • Based on workload and department resources, at the sole discretion of the department supervisor, a variety tasks and responsibilities may be assigned and or change over time to best serve the needs of the District.
  • Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this
  • Reporting, tracking, and quality control for assigned procurements
  • Responsibility for multiple concurrent procurement processes with various
  • This is a heavily administrative role and applicants should understand this would not include supervising others performing these functions.
  • This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external, accordingly applicants should strongly consider whether this would be a good fit.
  • Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District

MINIMUM REQUIRED QUALIFICATIONS:

  • 1-3 years of experience relevant to the position
  • Knowledgeable of standard contract terms and
  • Proficient with Microsoft Excel, Word, and Adobe
  • Demonstrate a reliable, responsive and positive work ethic with the highest degree of
  • Must be detail-oriented and
  • Must be a fast learner and logical
  • Must be focused on quality and
  • Excellent communications skills, both written and
  • Ability to accurately track and report status when managing concurrently running

PREFERRED QUALIFICATIONS:

  • Associates degree (relevant field preference above others).
  • Experience with program/project
  • Experience with an electronic bidding
  • Experience with project management

RESUME SUBMISSION INSTRUCTIONS

Deadline to submit resume:
Wednesday June 14, 2023 @ 9:00am (late submissions cannot be accepted)
Please email cover letter, resume, and salary requirements: hr@paragon‐em.com
Subject line: LACCD Contract Administrator I (SAC-403)

Approximate Processing Time:
Shortlist post: Week of June 19, 2023
Interviews: Week of June 19, 2023
Number of positions: 1
Anticipated Start: July 2023
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Recruitment No.: SAC-403

To apply for this job email your details to hr@paragon-em.com