Contract Administrator V

Nov 19 2021 admin Comments Off on Contract Administrator V
  • Full Time
  • LACCD

CONTRACT ADMINISTRATOR V

Client / Project:                Los Angeles Community College District (LACCD) – Program Management Office (PMO)
Salary Range:                     $85.7K to $100.8K annual base salary, depending upon experience

POSITION DESCRIPTION:

  • This position calls for an experienced Contract Administrator that will be responsible for performing various types of procurement activities for the Bond Program (e.g., professional services, specialty services, FF&E, and lease agreements).
  • Administer various procurements from conception through tender, Board of Trustees approval, contract execution, and contract administration/management including but not limited to the following:
    • Prepare and administer Request for Qualifications (RFQs) and Requests for Proposals (RFPs).
    • Track all Requests for Clarifications (RFCs), submitted during RFQ/RFP process, distribute them to appropriate parties for response; prepare, edit and issue all Addenda.
    • Prepare Proposed Board Actions (PBA) to request Board authorization to award contracts.
    • Prepare final contract documents and coordinate execution.
    • Process contract amendments and monitor contract compliance internally and externally.
  • Facilitate the purchasing of Furniture Fixtures and Equipment (FF&E) for the Colleges:
    • Responsible for all aspects of the procurement process including, planning, monitoring and reporting, and understanding all FF&E Purchasing Vehicles (e.g., master agreements, piggybacks, multi-agency agreements).
    • Manage process to lease temporary structures for swing spaces and for college project teams.
    • Coordination with vendors to solicit quotes and review for compliance.
    • Participate in job walks (if required) at colleges.
    • Work closely with the Relocation Project Managers (RPM) and user groups in regards to the procurement and purchase of FF&E required for each project.
    • Review FF&E Purchase Orders using the approved checklist to ensure accuracy of contacts & delivery dates, project numbers, project names, delivery address. etc.
    • Manage the Purchase Order process from order to delivery.
  • Work within SAP and Access databases:
    • Understanding of how purchase orders are entered into District ERP/SAP system including the accurate identification of assets by class and general ledger code.
    • Technical expertise to advise the client on customization in the District SAP/ERP system.
    • Coordinate with and test SAP customization with District SAP software developers.
    • Understand asset values for reporting in SAP ERP system and update assets as required by educational code and District policy.
    • Work directly with the SAP Specialist and troubleshoot SAP and Access databases as needed.
  • Coordination with Foundation for California Community Colleges (FCCC) and other partner public agencies to create RFP and contracts beneficial to and in the best interest of LACCD.
  • Other tasks as needed under the direction of the Director of Contracts.

MINIMUM REQUIRED QUALIFICATIONS:

  • Bachelor’s Degree
  • Minimum of 15 years’ experience working in a public procurement environment
  • 5-10 years experience with Furniture, Fixtures and Equipment planning, procurement and
  • deployment; Professional Services requests for qualifications and requests for proposal experience; and Contract Management Experience
  • Proficient with Microsoft Excel, Word, Access, Visio, SAP, and Adobe Acrobat.
  • Ability to exercise judgment and discretion and to set priorities and manage competing demands.
  • Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity.
  • Excellent communications skills, both written and verbal.
  • Ability to work in a fast-paced environment

PREFERRED REQUIREMENTS:

  • Experience with electronic bidding platforms, specifically PlanetBids
  • Certificate related to Public Purchasing or Contract Management
  • Knowledge of California higher education codes
  • Knowledge of California Community College codes
  • Experience with project management software

RESUME SUBMISSION INSTRUCTIONS

Deadline to submit resume:
Monday December 6, 2021 @ 9:00am (late submissions cannot be accepted)
Please email cover letter, resume, and salary requirements: hr@paragon‐em.com
Subject line: LACCD Contract Administrator V

Approximate Processing Time:
Short list post: Week of December 13, 2021
Interviews: Week of December 13, 2021
Number of positions: 1
Anticipated Start: December 2021 / January 2022
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Recruitment No.: SAC-328

To apply for this job email your details to hr@paragon-em.com