Project Coordinator II – LACC (Closed)

PROJECT COORDINATOR II
Client / Project: Los Angeles Community College District (LACCD) / Los Angeles City College
Number of positions: 1
Salary Range: $71.6K to $81.1K annual base salary, depending upon experience

POSITION DESCRIPTION:
• Provide all general administrative support to the College Project Team including correspondence processing and distribution, routine filing, and maintenance of office supply stock levels.
• Coordinate arrangements for meetings and training as required.
• Provide administrative support by conducting research, assisting on the preparation statistical reports, and handling information requests.
• Process RFIs, change orders, and other construction related documents.
• Assists in preparing written materials including correspondence, reports, procedures, and guidelines related to project file maintenance and document control.
• Review, proofread, and edit documents.
• Preparing and documenting meeting minutes.
• Oversees the review, approval, and payment process of contractor and consultant monthly.
• payment applications, including detailed reviews of the IOR and LOR invoices, by liaising with the appropriate internal and external parties.
• Logs invoice data into program management software system (Proliance).
• Assists Project Controls staff in preparing documents for PMO/District monthly reports and other PMO Controls requirements.
• Assists in providing general accounting and administrative support to the College Project Team as directed.
• Communicate with applicable program construction and professional services vendors as needed.
• Identify vendor billing discrepancies or inconsistencies and resolve expeditiously.
• Assists in contracts/task orders/purchase orders financial close out process.
• Other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS:
• 5 years of administrative experience in a fast-paced office environment.
• Must be proficient with Microsoft Office.
• Must have keyboarding/computer experience.
• Must have very strong organizational skills, knowledge of office administration.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations and documents.
• Position requires demonstrated poise, tact, and diplomacy.

PREFERRED QUALIFICATIONS:
• Experience working on construction management programs and/or on a construction job site.
• 4-year degree from an accredited college or university

RESUME SUBMISSION INSTRUCTIONS

Deadline to Submit Resume:
Tuesday July 6, 2021 @ 12:00 noon (late submissions cannot be accepted)
Please email cover letter, resume, and salary requirements: hr@paragon‐em.com
Subject line: LACCD Project Coordinator II – City College

Approximate Processing Time:
Short list post: Week of July 12, 2021
Interviews: Week of July 12, 2021
Number of positions: 1
Anticipated Start: July 2021
—————
Recruitment No.: SAC-304